Resource Library is a permission based document management system which provides a systematic method of controlling the publishing and access of company documents.

Unlike most document management systems which are based on folder access, the resource library has a more efficient use of permissions to control the access of documents and links to videos and other sensitive material.

Business to business knowledge collaboration and communication requires a cost effective tool to:

• manage and control the collection, classification and storage of information and knowledge

• efficiently automate control of the access to the information by the various stakeholders

• and allow self-service to that information, 24 hours a day, 7 days a week

to provide a highly effective and cost efficient method of delivering learning and knowledge to all stakeholders.
Resource Library is a technology platform using Internet and hosted databases to store and manage documents and resources and to make them available 24/7 through unique profiling using User Associations.

Controlled Content

• Adding and editing content is controlled by authoring roles. An author prepares the document or information resource and uploads it to the database, while an approver (or gatekeeper) edits and approves the resource for publishing. An Administrator controls the whole hierarchy.

• Categorising and searching for information is managed through a Windows Explorer type ‘document tree’, key words and optional document ID.

• Content is easily uploaded to your workspace and can include file types from simple Word documents through to video.

• You can disperse the creating of information to anyone, anywhere in the globe (utilising the Internet) but with the power to edit, approve, and correctly classify all data prior to it being published into your database of knowledge.

• And consider the cost savings – a change to a document is made in one simple upload avoiding preparing and distributing possibly hundreds of printed sheets, e-mails or CD-ROM’s.

Controlled Access

• Access to your information management system is controlled through the use of unique user names and passwords. The Administrator can add, deactivate and delete Users, set their roles and specify their “User Associations”.

• Controlled access to only applicable sections of the knowledge base is determined by profiles and “User Associations”, matching the “User Associations” of the document with the “User Associations” of the User.

• Relevant and allowable information only is available to the User improving security, reducing clutter and simplifying searching for information.

• Searching the knowledge database is by document category tree or by keywords or document ID.

Worldwide standards – quick to market low cost

• You reduce the cost of controlling and sharing your intellectual capital with an enhanced Speed-to-Market solution.

• The program is Web based, allowing you to create an extensive and searchable knowledge base that is available 24/7 to your stakeholders in your permission controlled environment.

• Worldwide Internet standards and Microsoft technologies obviate the need for special software on each computer.

Need to know more about the Web Hosted Resource Library for managing and collaborating your information and knowledge?

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